[Global] [EXTERNAL] Proposed Amendment the RP-ALARA By-Laws

Mon Nov 23 14:31:29 EST 2020

DCPP approves

Get Outlook for iOS<https://aka.ms/o0ukef>
________________________________
From: Global <global-bounces at list.rpalara.org> on behalf of Meldrum III, William H <William.Meldrum at duke-energy.com>
Sent: Monday, November 23, 2020 11:25:12 AM
To: Fontaine, Jeffrey W <fontainej at energyharbor.com>; global at list.rpalara.org <global at list.rpalara.org>
Cc: Boehl, Kinsey <Kinsey.Boehl at nexteraenergy.com>; DeeDee McNeill <deedeemcneill at nuclearsuppliers.org>
Subject: Re: [Global] [EXTERNAL] Proposed Amendment the RP-ALARA By-Laws

*****CAUTION: This email was sent from an EXTERNAL source. Think before clicking links or opening attachments.*****

I approve.

Bill Meldrum

Oconee Nuclear Station

RP/ALARA

x 3204

864-873-3204<tel:864-873-3204>

Cell 803-229-2204

From: Global <global-bounces at list.rpalara.org> On Behalf Of Fontaine, Jeffrey W
Sent: Monday, November 23, 2020 12:55 PM
To: global at list.rpalara.org
Cc: Boehl, Kinsey <Kinsey.Boehl at nexteraenergy.com>; DeeDee McNeill <deedeemcneill at nuclearsuppliers.org>
Subject: [EXTERNAL] [Global] Proposed Amendment the RP-ALARA By-Laws

*** CAUTION! EXTERNAL SENDER *** STOP & THINK! Do you know and trust this sender? Were you expecting this email? Are grammar and spelling correct? Does the content make sense? If suspicious, then do not click links, open attachments or enter your ID or password.

To the members of the RP-ALARA Association:

The Association’s Steering Board met on November 17, 2020. At this meeting, the Board reached the decision to postpone the RP-ALARA Association 2021 Winter Meeting.  One of the consequences of postponing this meeting is the effect it will have on the Steering Board. Several Board member’s terms will expire prior to the Summer meeting which is scheduled for June 2021. In order to maintain continuity of the Association and the Steering Board during this period a change to the By-Laws has been drafted. The draft has been reviewed and approved by the Steering Board and is ready to be voted upon by the Association’s members.

This vote is being conducted in accordance with Section 2.05 C of the By-Laws (A copy of the By-Laws is provided on the RP-ALARA Web site). Section 2.05 C provides that the use of electronic or telephonic meetings of the Representatives is permissible, provided that the minutes of that meeting include a separate record of the individual vote of each Representative on any action(s) taken during that meeting, such record clearly showing the affirmative approval of said action(s); or a separate record of the individual vote of each Representative on the motion to approve the minutes of said meeting, such record clearly showing the affirmative approval of that motion.

In accordance with Section 2.09 – Voting at Meetings of the Representatives:

A. On any matter that is presented for a vote at any conference (meeting) of the Representatives, each nuclear facility representative shall be entitled to one vote

A motion to amend the by-laws requires a sixty-six percent (2/3) majority for approval.

The motion to amend the By Laws reads as follows

New Section 3.16 - Force Majeure

In the event of “unforeseen” circumstances or a “force majeure” (such as but not limited to hurricanes, flooding, storms, explosions, strikes, war, infestations, epidemics, or pandemics), preventing the Association from maintaining our Core Business and Purpose, the current elected Steering Board of Directors shall be granted the limited authority to make all necessary decisions required to maintain the Association, until such a time when the Association is able to hold a Membership meeting (virtual or in-person). Examples of this authority would include postponements of scheduled meetings, election of Officers and Steering Board members, Contract approvals for support of the Association and to make temporary “exceptions” to established By-Laws (e.g. Term Limits, Financial Reports approval, Meeting Minute approval). All decisions made during this period of time, shall be documented and reviewed at the next Membership Meeting.

Your return email will serve as your site’s electronic vote. Please return your vote to:

Fontaine, Jeffrey fontainej at energyharbor.com<mailto:fontainej at energyharbor.com>

Edelman, Steven K:(Exelon Nuclear) <Steven.Edelman at exeloncorp.com<mailto:Steven.Edelman at exeloncorp.com>

Coughlin, Joseph J:(Exelon Nuclear) <joseph.coughlin at exeloncorp.com<mailto:joseph.coughlin at exeloncorp.com>>

This action will ensure that the electronic votes are counted, documented and witnessed by at least two members of the Steering Board of Directors.

REMEMBER:  Each nuclear facility shall be entitled to one vote so if you have two active members at your site please discuss this between yourselves but only one member should respond.   Thank you

Jeff Fontaine

RP-ALARA Chairman

ALARA Supervisor

Beaver Valley Power Station

Email  fontainej at energyharbor.com<mailto:fontainej at firstenergycorp.com>

Desk Phone 724-682-5120

Cell Phone 724-462-3423

Electronic Confidentiality and Privacy Notice: This e-mail, and any attachments, contains information that may be confidential, constitutes non-public information, may be protected by electronic communication privacy laws, or is a privileged communication (attorney-client or otherwise). The information contained in this message is intended only for the personal and confidential use of the recipient(s) named above. If the reader of this message is not the intended recipient or an agent responsible for delivering it to the intended recipient, you are hereby notified that you have received this document in error and that any review, use, disclosure, dissemination, distribution, or copying of this message is strictly prohibited. If you have received this communication in error, please notify the sender immediately by reply e-mail or by phone, and destroy all copies of the original message.
-------------- next part --------------
An HTML attachment was scrubbed...
URL: <http://list.rpalara.org/pipermail/global_list.rpalara.org/attachments/20201123/d3d21b9b/attachment-0002.html>