[Global] Proposed Amendment the RP-ALARA By-Laws

Tue Nov 24 07:55:08 EST 2020

I approve.

Doug VanHoorebeck
ALARA Coordinator
Surry Power Station
W: 757-365-2642
C: 757-617-4191
r.vanhoorebeck at dominionenergy.com<mailto:r.vanhoorebeck at dominionenergy.com>

From: Global <global-bounces at list.rpalara.org> On Behalf Of Fontaine, Jeffrey W
Sent: Monday, November 23, 2020 12:55 PM
To: global at list.rpalara.org
Cc: Boehl, Kinsey <Kinsey.Boehl at nexteraenergy.com>; DeeDee McNeill <deedeemcneill at nuclearsuppliers.org>
Subject: [EXTERNAL] [Global] Proposed Amendment the RP-ALARA By-Laws

***This is an EXTERNAL email that was NOT sent from Dominion Energy. Are you expecting this message? Are you expecting a link or attachment? DO NOT click links or open attachments until you verify them***

To the members of the RP-ALARA Association:

The Association's Steering Board met on November 17, 2020. At this meeting, the Board reached the decision to postpone the RP-ALARA Association 2021 Winter Meeting.  One of the consequences of postponing this meeting is the effect it will have on the Steering Board. Several Board member's terms will expire prior to the Summer meeting which is scheduled for June 2021. In order to maintain continuity of the Association and the Steering Board during this period a change to the By-Laws has been drafted. The draft has been reviewed and approved by the Steering Board and is ready to be voted upon by the Association's members.

This vote is being conducted in accordance with Section 2.05 C of the By-Laws (A copy of the By-Laws is provided on the RP-ALARA Web site). Section 2.05 C provides that the use of electronic or telephonic meetings of the Representatives is permissible, provided that the minutes of that meeting include a separate record of the individual vote of each Representative on any action(s) taken during that meeting, such record clearly showing the affirmative approval of said action(s); or a separate record of the individual vote of each Representative on the motion to approve the minutes of said meeting, such record clearly showing the affirmative approval of that motion.

In accordance with Section 2.09 - Voting at Meetings of the Representatives:
A. On any matter that is presented for a vote at any conference (meeting) of the Representatives, each nuclear facility representative shall be entitled to one vote

A motion to amend the by-laws requires a sixty-six percent (2/3) majority for approval.

The motion to amend the By Laws reads as follows

New Section 3.16 - Force Majeure
In the event of "unforeseen" circumstances or a "force majeure" (such as but not limited to hurricanes, flooding, storms, explosions, strikes, war, infestations, epidemics, or pandemics), preventing the Association from maintaining our Core Business and Purpose, the current elected Steering Board of Directors shall be granted the limited authority to make all necessary decisions required to maintain the Association, until such a time when the Association is able to hold a Membership meeting (virtual or in-person). Examples of this authority would include postponements of scheduled meetings, election of Officers and Steering Board members, Contract approvals for support of the Association and to make temporary "exceptions" to established By-Laws (e.g. Term Limits, Financial Reports approval, Meeting Minute approval). All decisions made during this period of time, shall be documented and reviewed at the next Membership Meeting.

Your return email will serve as your site's electronic vote. Please return your vote to:

Fontaine, Jeffrey fontainej at energyharbor.com<mailto:fontainej at energyharbor.com>
Edelman, Steven K:(Exelon Nuclear) <Steven.Edelman at exeloncorp.com<mailto:Steven.Edelman at exeloncorp.com>
Coughlin, Joseph J:(Exelon Nuclear) <joseph.coughlin at exeloncorp.com<mailto:joseph.coughlin at exeloncorp.com>>

This action will ensure that the electronic votes are counted, documented and witnessed by at least two members of the Steering Board of Directors.

REMEMBER:  Each nuclear facility shall be entitled to one vote so if you have two active members at your site please discuss this between yourselves but only one member should respond.   Thank you

Jeff Fontaine
RP-ALARA Chairman
ALARA Supervisor
Beaver Valley Power Station
Email  fontainej at energyharbor.com<mailto:fontainej at firstenergycorp.com>
Desk Phone 724-682-5120
Cell Phone 724-462-3423

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