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<p class="MsoNormal">I approve.<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
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<p class="MsoNormal"><b><span style="font-family:"Segoe Print"">Bill Meldrum</span></b><span style="font-family:"Segoe Print""><o:p></o:p></span></p>
<p class="MsoNormal">Oconee Nuclear Station<o:p></o:p></p>
<p class="MsoNormal">RP/ALARA<o:p></o:p></p>
<p class="MsoNormal">x 3204<o:p></o:p></p>
<p class="MsoNormal"><a href="tel:864-873-3204" target="_blank"><span style="color:blue">864-873-3204</span></a><o:p></o:p></p>
<p class="MsoNormal">Cell 803-229-2204<o:p></o:p></p>
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<p class="MsoNormal"><o:p> </o:p></p>
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<p class="MsoNormal"><b>From:</b> Global <global-bounces@list.rpalara.org> <b>On Behalf Of
</b>Fontaine, Jeffrey W<br>
<b>Sent:</b> Monday, November 23, 2020 12:55 PM<br>
<b>To:</b> global@list.rpalara.org<br>
<b>Cc:</b> Boehl, Kinsey <Kinsey.Boehl@nexteraenergy.com>; DeeDee McNeill <deedeemcneill@nuclearsuppliers.org><br>
<b>Subject:</b> [EXTERNAL] [Global] Proposed Amendment the RP-ALARA By-Laws<o:p></o:p></p>
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<p class="MsoNormal"><o:p> </o:p></p>
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<p class="MsoNormal" style="background:red"><b><span style="font-size:12.0pt;color:white">*** CAUTION! EXTERNAL SENDER *** STOP & THINK!</span></b><span style="font-size:12.0pt;color:white"> Do you know and trust this sender? Were you expecting this email?
Are grammar and spelling correct? Does the content make sense? If suspicious, then do not click links, open attachments or enter your ID or password.
<o:p></o:p></span></p>
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<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal" style="line-height:12.0pt;text-autospace:none"><span style="font-family:"Arial",sans-serif;color:black">To the members of the RP-ALARA Association:<o:p></o:p></span></p>
<p class="MsoNormal" style="line-height:12.0pt;text-autospace:none"><span style="font-family:"Arial",sans-serif;color:black"><o:p> </o:p></span></p>
<p class="MsoNormal" style="line-height:12.0pt;text-autospace:none"><span style="font-family:"Arial",sans-serif;color:black">The Association’s Steering Board met on November 17, 2020. At this meeting, the Board reached the decision to postpone the RP-ALARA
Association 2021 Winter Meeting. One of the consequences of postponing this meeting is the effect it will have on the Steering Board. Several Board member’s terms will expire prior to the Summer meeting which is scheduled for June 2021. In order to maintain
continuity of the Association and the Steering Board during this period a change to the By-Laws has been drafted. The draft has been reviewed and approved by the Steering Board and is ready to be voted upon by the Association’s members.
<o:p></o:p></span></p>
<p class="MsoNormal" style="line-height:12.0pt;text-autospace:none"><span style="font-family:"Arial",sans-serif;color:black"><o:p> </o:p></span></p>
<p class="MsoNormal" style="line-height:12.0pt;text-autospace:none"><span style="font-family:"Arial",sans-serif;color:black">This vote is being conducted in accordance with Section 2.05 C of the By-Laws (A copy of the By-Laws is provided on the RP-ALARA Web
site). Section 2.05 C provides that the use of electronic or telephonic meetings of the Representatives is permissible, provided that the minutes of that meeting include a separate record of the individual vote of each Representative on any action(s) taken
during that meeting, such record clearly showing the affirmative approval of said action(s); or a separate record of the individual vote of each Representative on the motion to approve the minutes of said meeting, such record clearly showing the affirmative
approval of that motion. <o:p></o:p></span></p>
<p class="MsoNormal" style="line-height:12.0pt;text-autospace:none"><span style="font-family:"Arial",sans-serif;color:black"><o:p> </o:p></span></p>
<p class="MsoNormal" style="line-height:12.0pt;text-autospace:none"><span style="font-family:"Arial",sans-serif;color:black">In accordance with Section 2.09 – Voting at Meetings of the Representatives: <o:p></o:p></span></p>
<p class="MsoNormal" style="line-height:12.0pt;text-autospace:none"><span style="font-family:"Arial",sans-serif;color:black">A. On any matter that is presented for a vote at any conference (meeting) of the Representatives, each nuclear facility representative
shall be entitled to one vote <o:p></o:p></span></p>
<p class="MsoNormal" style="line-height:12.0pt;text-autospace:none"><span style="font-family:"Arial",sans-serif;color:black"><o:p> </o:p></span></p>
<p class="MsoNormal" style="line-height:12.0pt;text-autospace:none"><span style="font-family:"Arial",sans-serif;color:black">A motion to amend the by-laws requires a sixty-six percent (2/3) majority for approval.
<o:p></o:p></span></p>
<p class="MsoNormal" style="line-height:12.0pt;text-autospace:none"><span style="font-family:"Arial",sans-serif;color:black"><o:p> </o:p></span></p>
<p class="MsoNormal" style="line-height:12.0pt;text-autospace:none"><span style="font-family:"Arial",sans-serif;color:black">The motion to amend the By Laws reads as follows
<o:p></o:p></span></p>
<p class="MsoNormal" style="line-height:12.0pt;text-autospace:none"><span style="font-family:"Arial",sans-serif;color:black"><o:p> </o:p></span></p>
<p class="MsoNormal" style="line-height:12.0pt;text-autospace:none"><span style="font-family:"Arial",sans-serif;color:black">New Section 3.16 - Force Majeure<o:p></o:p></span></p>
<p class="MsoNormal" style="line-height:12.0pt;text-autospace:none"><span style="font-family:"Arial",sans-serif;color:black">In the event of “unforeseen” circumstances or a “force majeure” (such as but not limited to hurricanes, flooding, storms, explosions,
strikes, war, infestations, epidemics, or pandemics), preventing the Association from maintaining our Core Business and Purpose, the current elected Steering Board of Directors shall be granted the limited authority to make all necessary decisions required
to maintain the Association, until such a time when the Association is able to hold a Membership meeting (virtual or in-person). Examples of this authority would include postponements of scheduled meetings, election of Officers and Steering Board members,
Contract approvals for support of the Association and to make temporary “exceptions” to established By-Laws (e.g. Term Limits, Financial Reports approval, Meeting Minute approval). All decisions made during this period of time, shall be documented and reviewed
at the next Membership Meeting.<o:p></o:p></span></p>
<p class="MsoNormal" style="line-height:12.0pt;text-autospace:none"><span style="font-family:"Arial",sans-serif;color:black"><o:p> </o:p></span></p>
<p class="MsoNormal" style="line-height:12.0pt;text-autospace:none"><span style="font-family:"Arial",sans-serif;color:black"><o:p> </o:p></span></p>
<p class="MsoNormal" style="line-height:12.0pt;text-autospace:none"><span style="font-family:"Arial",sans-serif;color:black">Your return email will serve as your site’s electronic vote. Please return your vote to:<o:p></o:p></span></p>
<p class="MsoNormal" style="line-height:12.0pt;text-autospace:none"><span style="font-family:"Arial",sans-serif;color:black"><o:p> </o:p></span></p>
<p class="MsoNormal" style="line-height:12.0pt;text-autospace:none"><span style="font-family:"Arial",sans-serif;color:black">Fontaine, Jeffrey
<a href="mailto:fontainej@energyharbor.com">fontainej@energyharbor.com</a> <o:p></o:p></span></p>
<p class="MsoNormal" style="line-height:12.0pt;text-autospace:none"><span style="font-family:"Arial",sans-serif;color:black">Edelman, Steven K:(Exelon Nuclear) <<a href="mailto:Steven.Edelman@exeloncorp.com">Steven.Edelman@exeloncorp.com</a></span><span style="font-family:"Arial",sans-serif"><o:p></o:p></span></p>
<p class="MsoNormal" style="line-height:12.0pt;text-autospace:none"><span style="font-family:"Arial",sans-serif;color:black">Coughlin, Joseph J:(Exelon Nuclear) <<a href="mailto:joseph.coughlin@exeloncorp.com">joseph.coughlin@exeloncorp.com</a>><o:p></o:p></span></p>
<p class="MsoNormal" style="line-height:12.0pt;text-autospace:none"><span style="font-family:"Arial",sans-serif;color:black"><o:p> </o:p></span></p>
<p class="MsoNormal" style="line-height:12.0pt;text-autospace:none"><span style="font-family:"Arial",sans-serif;color:black">This action will ensure that the electronic votes are counted, documented and witnessed by at least two members of the Steering Board
of Directors.<o:p></o:p></span></p>
<p class="MsoNormal" style="line-height:12.0pt;text-autospace:none"><span style="font-family:"Arial",sans-serif;color:black"><o:p> </o:p></span></p>
<p class="MsoNormal" style="line-height:12.0pt;text-autospace:none"><b><i><u><span style="font-family:"Arial",sans-serif;color:black">REMEMBER: Each nuclear facility shall be entitled to one vote so if you have two active members at your site please discuss
this between yourselves but only one member should respond. Thank you<o:p></o:p></span></u></i></b></p>
<p class="MsoNormal" style="line-height:12.0pt;text-autospace:none"><span style="font-family:"Arial",sans-serif;color:black"><o:p> </o:p></span></p>
<p class="MsoNormal" style="line-height:12.0pt;text-autospace:none"><span style="font-family:"Arial",sans-serif;color:black"><o:p> </o:p></span></p>
<p class="MsoNormal" style="line-height:12.0pt;text-autospace:none"><span style="font-family:"Arial",sans-serif;color:black"><o:p> </o:p></span></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">Jeff Fontaine<o:p></o:p></p>
<p class="MsoNormal">RP-ALARA Chairman<o:p></o:p></p>
<p class="MsoNormal">ALARA Supervisor<o:p></o:p></p>
<p class="MsoNormal">Beaver Valley Power Station <o:p></o:p></p>
<p class="MsoNormal">Email <a href="mailto:fontainej@firstenergycorp.com">fontainej@energyharbor.com</a><o:p></o:p></p>
<p class="MsoNormal">Desk Phone 724-682-5120<o:p></o:p></p>
<p class="MsoNormal">Cell Phone 724-462-3423<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal" style="line-height:12.0pt;text-autospace:none"><span style="font-family:"Arial",sans-serif;color:black"><o:p> </o:p></span></p>
<p class="MsoNormal" style="line-height:12.0pt;text-autospace:none"><span style="font-family:"Arial",sans-serif;color:black"><o:p> </o:p></span></p>
<p class="MsoNormal" style="line-height:12.0pt;text-autospace:none"><span style="font-family:"Arial",sans-serif;color:black"><o:p> </o:p></span></p>
<p class="MsoNormal">Electronic Confidentiality and Privacy Notice: This e-mail, and any attachments, contains information that may be confidential, constitutes non-public information, may be protected by electronic communication privacy laws, or is a privileged
communication (attorney-client or otherwise). The information contained in this message is intended only for the personal and confidential use of the recipient(s) named above. If the reader of this message is not the intended recipient or an agent responsible
for delivering it to the intended recipient, you are hereby notified that you have received this document in error and that any review, use, disclosure, dissemination, distribution, or copying of this message is strictly prohibited. If you have received this
communication in error, please notify the sender immediately by reply e-mail or by phone, and destroy all copies of the original message.
<o:p></o:p></p>
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