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<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Aptos",sans-serif">Our SAC meets quarterly at a minimum. Below is our procedure guidance on membership and quorum requirements.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Aptos",sans-serif"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Aptos",sans-serif">The Chairperson of the SAC is the Plant Manager (primary), or the Site VP.
<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Aptos",sans-serif">a. The chairperson may appoint a Department Manager to serve as
<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Aptos",sans-serif">alternate (typically, Engineering or Operations).<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Aptos",sans-serif"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Aptos",sans-serif">Committee members are management level personnel knowledgeable of their
<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Aptos",sans-serif">respective department activities with sufficient authority to make or obtain
<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Aptos",sans-serif">commitments from the department they represent. Membership includes the
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<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Aptos",sans-serif">following positions:<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Aptos",sans-serif"> Plant Manager<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Aptos",sans-serif"> Site Vice President<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Aptos",sans-serif"> Station Sciences Manager<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Aptos",sans-serif"> RP Supervisor<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Aptos",sans-serif"> Engineering General Manager<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Aptos",sans-serif"> Maintenance Manager<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Aptos",sans-serif"> Operations Manager<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Aptos",sans-serif"> Nuclear Projects Manager (when requested)<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Aptos",sans-serif"> Outage Manager (when requested)<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Aptos",sans-serif"> Training Manager (when requested)<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Aptos",sans-serif"> Superintendent Reactor Services (when at site or when requested)<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Aptos",sans-serif"> Additional members, as approved by the SAC, may be included.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Aptos",sans-serif"> Fleet ALARA and ALARA staff<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Aptos",sans-serif"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Aptos",sans-serif">The following six positions are required to meet quorum.
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<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Aptos",sans-serif"> SAC chairperson<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Aptos",sans-serif"> Station Sciences Manager<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Aptos",sans-serif"> General Manager Engineering<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Aptos",sans-serif"> Maintenance Manager<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Aptos",sans-serif"> Operations Manager<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Aptos",sans-serif"> RP Supervisor<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Aptos",sans-serif"> Of these, 50% may be designees to meet quorum, unless approved by
<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Aptos",sans-serif">SAC chairperson and approval included in minutes.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Aptos",sans-serif"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Aptos",sans-serif">Special ALARA committee meetings (Challenge Board and emergent) require
<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Aptos",sans-serif">three quorum members, which include the SAC chairperson (or designee), and
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<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Aptos",sans-serif">any other two members (or designee).<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Aptos",sans-serif"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Aptos",sans-serif">Prior to declaring a meeting in session, SAC chairperson evaluates personnel
<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Aptos",sans-serif">representing required departments to ensure the requisite skill set is available to
<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Aptos",sans-serif">appropriately represent and challenge ALARA initiatives.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Aptos",sans-serif"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Aptos",sans-serif">Quorum members may vote on agenda items.
<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Aptos",sans-serif">a. A majority of votes is required to pass or dismiss items that require
<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Aptos",sans-serif">approval.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Aptos",sans-serif">b. SAC chairperson may cast deciding vote, if vote is tied.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Aptos",sans-serif">c. During emergent situations, the SAC chairperson may appoint a
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<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Aptos",sans-serif">sub-committee consisting of no less than two voting positions to speak for
<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Aptos",sans-serif">the entire committee.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Aptos",sans-serif">d. As part of the next regular meeting, the full committee will conduct a
<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Aptos",sans-serif">review and critique of any work approved by the sub-committee.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Aptos",sans-serif">e. Electronic voting is allowed to approve ALARA Plans or approval of items
<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Aptos",sans-serif">requiring follow-up information.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Aptos",sans-serif"><o:p> </o:p></span></p>
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<p class="MsoNormal"><span style="font-family:"Aptos",sans-serif;mso-ligatures:standardcontextual">Thanks,</span><span style="font-size:11.0pt;font-family:"Aptos",sans-serif"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Aptos",sans-serif;mso-ligatures:standardcontextual">Amanda J. Droppers, CHP<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Aptos",sans-serif;mso-ligatures:standardcontextual">Radiation Protection Supervisor<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Aptos",sans-serif;mso-ligatures:standardcontextual">Duke Energy Catawba Nuclear Station<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Aptos",sans-serif;mso-ligatures:standardcontextual">4800 Concord Road (CN02RP)<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Aptos",sans-serif;mso-ligatures:standardcontextual">York, SC 29745<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Aptos",sans-serif;mso-ligatures:standardcontextual">803 701-5013 (office)<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Aptos",sans-serif;mso-ligatures:standardcontextual"><a href="mailto:Amanda.droppers@duke-energy.com"><span style="color:#0563C1">Amanda.droppers@duke-energy.com</span></a><o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Aptos",sans-serif"><o:p> </o:p></span></p>
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<p class="MsoNormal"><b><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">From:</span></b><span style="font-size:11.0pt;font-family:"Calibri",sans-serif"> Global <global-bounces@list.rpalara.org>
<b>On Behalf Of </b>Brown, Ryan via Global<br>
<b>Sent:</b> Tuesday, July 8, 2025 5:02 PM<br>
<b>To:</b> Kennedy, Kyle Anthony <kakennedy@tva.gov>; global@list.rpalara.org; Iman Dhabeek Alhosani <iman.alhosani@enec.ae><br>
<b>Cc:</b> Myers, Heather N. <hnmyers@tva.gov>; Scone, Ryan Sean <rsscone@tva.gov><br>
<b>Subject:</b> [EXTERNAL] Re: [Global] Site ALARA Committee<o:p></o:p></span></p>
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<p class="MsoNormal"><o:p> </o:p></p>
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<p class="MsoNormal" style="background:red"><b><span style="font-family:"Calibri",sans-serif;color:white">*** CAUTION! EXTERNAL SENDER *** STOP. ASSESS. VERIFY!!</span></b><span style="font-family:"Calibri",sans-serif;color:white"> Were you expecting this email?
Are grammar and spelling correct? Does the content make sense? Can you verify the sender? If suspicious report it, then do not click links, open attachments or enter your ID or password.
<o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-family:"Aptos",sans-serif;color:black">Attached is the procedure for Davis Besse. Pages 15-17 address our ALARA committees. Here is a snippet of what is most relevant to your questions.<o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-family:"Aptos",sans-serif;color:black"><o:p> </o:p></span></p>
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<p class="MsoNormal"><span style="font-family:"Aptos",sans-serif;color:black"><img border="0" width="663" height="622" style="width:6.9083in;height:6.4833in" id="image_0" src="cid:image001.png@01DBF034.C2507520"></span><span style="font-family:"Aptos",sans-serif;color:black"><o:p></o:p></span></p>
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<p class="MsoNormal"><b><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:black">From:</span></b><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:black"> Global <<a href="mailto:global-bounces@list.rpalara.org">global-bounces@list.rpalara.org</a>>
on behalf of Iman Dhabeek Alhosani via Global <<a href="mailto:global@list.rpalara.org">global@list.rpalara.org</a>><br>
<b>Sent:</b> Tuesday, July 8, 2025 4:50 PM<br>
<b>To:</b> Kennedy, Kyle Anthony <<a href="mailto:kakennedy@tva.gov">kakennedy@tva.gov</a>>;
<a href="mailto:global@list.rpalara.org">global@list.rpalara.org</a> <<a href="mailto:global@list.rpalara.org">global@list.rpalara.org</a>><br>
<b>Cc:</b> Myers, Heather N. <<a href="mailto:hnmyers@tva.gov">hnmyers@tva.gov</a>>; Scone, Ryan Sean <<a href="mailto:rsscone@tva.gov">rsscone@tva.gov</a>><br>
<b>Subject:</b> Re: [Global] Site ALARA Committee</span> <o:p></o:p></p>
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<p class="MsoNormal"> <o:p></o:p></p>
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<p class="xmsonormal" align="center" style="text-align:center"><span style="font-size:12.0pt;font-family:"Times New Roman",serif;color:white">EXTERNAL EMAIL
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<p class="xmsonormal"><u><span style="font-size:7.0pt;font-family:"Arial",sans-serif;color:black">Classification - For Official Use Only (FOUO)</span></u><o:p></o:p></p>
<p class="xmsonormal" style="margin-left:.5in;text-indent:-.25in"> <o:p></o:p></p>
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<li class="xmsolistparagraph" style="color:red;margin-left:0in;mso-list:l0 level1 lfo1">
<span style="color:windowtext">What positions and how many members are required for quorum at your SAC meetings?
</span><b>We have 10 voting positions and minimum of 5 quorum positions to be in attendance
</b><o:p></o:p></li><li class="xmsolistparagraph" style="margin-left:0in;mso-list:l0 level1 lfo1">How many alternates are allowed for voting members not present?
<b><span style="color:red">No more than 2 alternates</span></b><span style="color:red">
</span><o:p></o:p></li><li class="xmsolistparagraph" style="color:red;margin-left:0in;mso-list:l0 level1 lfo1">
<span style="color:windowtext">What positions can act as the chairperson? </span>
<b>Site Vice president or Plant manager </b><o:p></o:p></li><li class="xmsolistparagraph" style="margin-left:0in;mso-list:l0 level1 lfo1">Is your SAC process and requirements driven by procedure? If so, can you share it with the group for comparisons?
<b><span style="color:red">Its in our procedure. SAC to meet quarterly, the chairperson may call additional meetings.
</span></b><o:p></o:p></li></ol>
<p class="xmsonormal"> <o:p></o:p></p>
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<p class="MsoNormal"><strong><span style="font-family:"Interstate Black",serif;color:#0A5F69">Iman Dhabeek Alhosani</span></strong><span style="font-size:18.0pt;font-family:"Interstate Black",serif;color:#0A5F69"><o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Interstate Light",serif;color:#75787C">Senior Radiation Protection Specialist<o:p></o:p></span></p>
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<p class="MsoNormal"><strong><span style="font-size:8.0pt;font-family:"Interstate Light",serif;color:#2DBBDE">M:</span></strong><span style="font-size:8.0pt;font-family:"Interstate Light",serif;color:#2DBBDE"> 971543124224<o:p></o:p></span></p>
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<p class="MsoNormal" align="right" style="text-align:right"><span style="font-size:8.0pt;font-family:"Interstate Light",serif;color:#2DBBDE">Masdar City, Abu Dhabi, United Arab Emirates</span><span style="font-size:11.0pt"><o:p></o:p></span></p>
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<p class="xmsonormal"><b>From:</b> Global <<a href="mailto:global-bounces@list.rpalara.org">global-bounces@list.rpalara.org</a>>
<b>On Behalf Of </b>Kennedy, Kyle Anthony via Global<br>
<b>Sent:</b> Wed, 09/Jul/2025 12:41 AM<br>
<b>To:</b> <a href="mailto:global@list.rpalara.org">global@list.rpalara.org</a><br>
<b>Cc:</b> Myers, Heather N. <<a href="mailto:hnmyers@tva.gov">hnmyers@tva.gov</a>>; Scone, Ryan Sean <<a href="mailto:rsscone@tva.gov">rsscone@tva.gov</a>><br>
<b>Subject:</b> [EXTERNAL MAIL] [Global] Site ALARA Committee<o:p></o:p></p>
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<p class="xmsonormal"> <o:p></o:p></p>
<p class="xmsonormal"><strong><span style="font-size:12.0pt;font-family:"Aptos",sans-serif;color:#E63914">[CAUTIONEXTERNAL] This email originated from outside ENEC. Do not click on any links or open attachments unless you recognize the sender and know the
content is safe.</span></strong><span style="font-size:12.0pt"> </span><o:p></o:p></p>
<p class="xmsonormal">We have just gone through a major reorganization and several positions that were voting members of our SAC have been either eliminated, combined, or moved to corporate. We have now gone from 13 possible voting positions down to eight.
Our quorum requires at least five, with only two being alternates. We are currently revising our procedure to accommodate these changes, but we wanted to see what the industry standard is. A few questions for the group:<o:p></o:p></p>
<p class="xmsonormal"> <o:p></o:p></p>
<ol style="margin-top:0in" start="1" type="1">
<li class="xmsolistparagraph" style="margin-left:0in;mso-list:l1 level1 lfo2">What positions and how many members are required for quorum at your SAC meetings?
<o:p></o:p></li><li class="xmsolistparagraph" style="margin-left:0in;mso-list:l1 level1 lfo2">How many alternates are allowed for voting members not present?<o:p></o:p></li><li class="xmsolistparagraph" style="margin-left:0in;mso-list:l1 level1 lfo2">What positions can act as the chairperson?<o:p></o:p></li><li class="xmsolistparagraph" style="margin-left:0in;mso-list:l1 level1 lfo2">Is your SAC process and requirements driven by procedure? If so, can you share it with the group for comparisons?<o:p></o:p></li></ol>
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