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<p class="MsoNormal"><span style="font-size:11.0pt">At Duke, we defined annual radworker exposure file in our procedures (see below for how we defined it) which allows us to keep all of dosimetry documents for the current year for an individual. Then our document
control records management requirements take over at the beginning of the new year. We have 2 sites that are held to transfer to DCRM within 90 days and the remaining sites are within 180 days – the delta between the two is driven by site commitments when
Duke Carolinas and Progress merged.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt">We do have a process called a satellite file exception letter which does allow records to be stored for no more than an additional 90 days (for the 2 sites held to 90 days currently – putting the max time
at 180 days) or an additional 180 days (for the remaining sites held to 180 days – putting the max time at 360 days). This process has to be requested for a specific reason for the extension and must be specifically approved by our DCRM manager. We used to
do this for dosimetry but once we defined what an annual exposure file is in our procedures, we got out of having to do an exception letter each year. If you have any further questions on this, feel free to reach out to me!<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt">Annual Radworker Exposure File: The compilation of documents created for each worker activated in Sentinel or provided radiation exposure monitoring over the course of current year.<o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-size:12.0pt;mso-ligatures:standardcontextual"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt;mso-ligatures:standardcontextual">Thanks,</span><span style="font-size:11.0pt"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt;mso-ligatures:standardcontextual">Amanda J. Droppers, CHP<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt;mso-ligatures:standardcontextual">Radiation Protection Supervisor<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt;mso-ligatures:standardcontextual">Duke Energy Catawba Nuclear Station<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt;mso-ligatures:standardcontextual">4800 Concord Road (CN02RP)<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt;mso-ligatures:standardcontextual">York, SC 29745<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt;mso-ligatures:standardcontextual">803 701-5013 (office)<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt;mso-ligatures:standardcontextual"><a href="mailto:Amanda.droppers@duke-energy.com"><span style="color:#0563C1">Amanda.droppers@duke-energy.com</span></a><o:p></o:p></span></p>
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<p class="MsoNormal"><b><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">From:</span></b><span style="font-size:11.0pt;font-family:"Calibri",sans-serif"> Global <global-bounces@list.rpalara.org>
<b>On Behalf Of </b>Olga I Juza via Global<br>
<b>Sent:</b> Tuesday, August 19, 2025 4:32 AM<br>
<b>To:</b> 'global@list.rpalara.org' <global@list.rpalara.org><br>
<b>Subject:</b> [EXTERNAL] [Global] Dosimetry records<o:p></o:p></span></p>
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<p class="MsoNormal"><o:p> </o:p></p>
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<p class="MsoNormal" style="background:red"><b><span style="font-size:12.0pt;font-family:"Calibri",sans-serif;color:white">*** CAUTION! EXTERNAL SENDER *** STOP. ASSESS. VERIFY!!</span></b><span style="font-size:12.0pt;font-family:"Calibri",sans-serif;color:white">
Were you expecting this email? Are grammar and spelling correct? Does the content make sense? Can you verify the sender? If suspicious report it, then do not click links, open attachments or enter your ID or password.
<o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-size:12.0pt;mso-ligatures:standardcontextual">Hello all! Hope this finds you well. For dosimetry records (which are QA records) at your plant, how long after the year has expired do you have to transfer the dosimetry
records to your Document control (at Cook we call them NDM – Nuclear Document Management)? There is nothing in our Records Management procedure that states a 2 year period, but I have been told other plants have this. If so, how is this documented. Looking
at our procedure it states, “unless written authorization has ben obtained from the NDM supervisor or designee to retain QA records longer than 60 days, the Record Custodian transmits QA records to NDM for processing within 60 days of completion/authentication”.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt;mso-ligatures:standardcontextual"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt;mso-ligatures:standardcontextual">I look forward to your response.
<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt;mso-ligatures:standardcontextual"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt;mso-ligatures:standardcontextual">Thank You!<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt;mso-ligatures:standardcontextual"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt;mso-ligatures:standardcontextual">Olga<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt;mso-ligatures:standardcontextual"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt;mso-ligatures:standardcontextual"><o:p> </o:p></span></p>
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